| Interior Space Programming |
An interior space program is the accounting of interior space prior to planning and design activities for a project. It is an essential preplanning tool on projects that range from medium to large scales due to their complexity. The primary purpose of a space program is to determine the space, furniture, equipment and special needs of a company for a move in the future.
The space program is the foundation of the designer's work. It acts as a guide during the study and the preparation of space layout. It is also a communication tool between the designer and the client. During the development of the program, the programmer will solicit detail information from the client about the company's history, organization, operations, policies, personnel and group requirements that make up the company. Much of the programming effort focuses on quantitative calculations using basic unit takeoffs that are derived from revisions to existing space standards from the company or from industry standards.
The final program book includes an overall space summary for move in, personnel and space projections for future, building feasibility analysis, space distribution analysis and planning recommendations for the new space. Programmers can also generate additional company space statistics by comparing the types and usage of spaces between the company's organizational units that are meaningful in identifying growth patterns and can affect planning directions. The statistic aims to provide interior planners with additional information that will influence space layout decisions.
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| Information to be collected |
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Collect information on all organizational units and subunits
existing organizational units and subunit names
existing organizational units and subunit codes
existing company organization chart showing company structure and relationships of major units or subunits
existing personnel organization charts of each organizational unit showing the names of individual users, job categories, hierarchy, and how they relate to each other within each unit.
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- Collect existing personnel information
names of hierarchy levels : executives, management, mid-management, low-management, supervisory, non-supervisory, professionals, non-professionals, non-management
listing of types of spaces: private, semiprivate, open
listing of all personnel job categories and how they relate to each hierarchy level
listing of existing space standards showing space sizes, furniture sizes, types and area arrangements with assignment to corresponding job categories
policies regulating selection options of finishes and accessories with corresponding job categories
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- Collect existing operational requirements by unit
Listing of personnel requirements by organizational unit showing corresponding job categories and existing space standards assignments
listing of support space requirements for work groups within each organizational unit: space size, furniture, equipments, area arrangements and any special conditions
listing of special use area requirements within each organizational unit: space size, furniture, equipments area arrangement and any special conditions
listing of common use area requirements that are shared by all organizational units on the company level: space size, furniture, equipments area arrangement and special conditions
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- Collect communication requirements
adjacency information between organizational units or subunits
adjacency information between common use spaces and the organizational units
adjacency information between individuals within each organizational units or subunits
adjacency information between support and special use spaces with individuals within each organizational unit or subunits
Listing of organizational units and subunits with frequent public contact Listing of organizational units with heavy paper flow
Listing of organizational units with frequent telephone, fax or computer contacts
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- Collect information on existing inventories
Document existing furniture and equipments by types, styles, sizes, manufacturers
Identify items that are reusable and in good condition
Identify items that are reusable but requires refinishing or reupholstering
Identify items that are salvageable for resale
Identify items that are to be thrown away
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- Collect personnel history and forecast
Collect personnel historical data of each organizational unit and subunit and that of the total company if available
Identify significant data that is used for past personnel projection if available
Collect personnel forecast from Personnel unit or from Administrative unit
Collect personnel forecast from each organizational unit showing specific job categories if available
Collect group space forecast if available
Identify any issues or use of technology that might affect future personnel and space forecast
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- Identify constraints, existing and/or anticipated problems
Listing of design priorities
Listing of budget priorities
Identify time schedule
Identify quality expectation: expensive, average or economical
Identify building constrains: size, shape, location, building modules, mechanical, structural, electrical, communication systems and physical limitations
Identify administrative structure: stable or dynamic
Identify company flexibility requirements in the past and future
Identify employee productivity
Identify new or change of image
Listing of existing problems within the organizational units or within the group spaces
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